The short answer
Give every asset its own dynamic QR code linking to its record page, and print it on a durable label at least 1.5–2 cm (0.6–0.8 in) wide, kept short and simple. Create the codes in bulk from a CSV on the Pro plan, or from your asset system with the REST API on the Business plan. QR Maker does not track inventory; it opens the record in the system you already use.
How to use QR codes as asset tags
Decide the record each tag opens
Link to the asset’s page in your inventory, maintenance or helpdesk system. Each asset needs a stable page address, such as a URL built from its asset number.
Generate codes in bulk
Prepare a CSV of asset names and record links and upload it to create dozens or hundreds of dynamic codes (Pro). For continuous creation, call the REST API from your system (Business).
Choose a durable label
Use polyester or laminated labels with a strong adhesive that suit the environment, such as heat, oil or cleaning chemicals. Keep the code matte with high contrast.
Place it on a protected flat spot
Put the label on a flat, clean area that does not get scraped, and not on curved or textured parts. Small items may need a 1.5 cm code.
Update records, not labels
When an asset moves or changes system, edit the destination page or the code’s link. The physical label stays.
Size, distance and placement
- Best code type
- Dynamic URL code per asset, named by asset number
- Typical scan distance
- 10–30 cm (4–12 in), phone held close
- Minimum printed width
- 1.5 cm (0.6 in) on small items; 2–3 cm on equipment and cases
- Label material
- Polyester or laminated, matched to heat, oil and cleaners
- Creating many codes
- CSV bulk generation (Pro); REST API for automated creation (Business)
- Keeping codes simple
- A short link keeps the pattern coarse and easy to scan; do not embed long text
- System of record
- Your inventory or maintenance system holds the data; the code opens it
Why a short dynamic link beats embedding data
You can encode an asset’s details directly in a static code, but long text makes a dense pattern that scans poorly on small, scuffed labels, and any change means relabeling. A dynamic code holds only a short link, so the pattern stays coarse and readable, and you can repoint it when the record moves between systems. Scan counts also show which assets are being looked up. For industrial scanning on a production floor, check whether your readers support QR codes at all, since some expect other formats.
Common mistakes
Tip: name every code with the asset number and print the number in text on the label too. Staff can then search by number if a label is damaged.
Frequently asked questions
How do I create hundreds of QR codes for assets?
On the Pro plan, upload a CSV of names and destination links to create many dynamic codes in a batch. Business plan users can create them from their own system via the REST API.
How small can an asset-tag QR code be?
About 1.5 cm (0.6 in) wide on a clean, flat, high-contrast label. Use larger codes on scuffed or textured surfaces.
Can I change what a tag opens later?
Yes. A dynamic code can be repointed, so the same label survives a move between systems.
Is QR Maker an inventory system?
No. It creates the codes and opens the page you give it. The asset data stays in your own inventory or maintenance system.