The short answer
Give every exhibit its own dynamic QR code, 3 cm (1.2 in) or larger on the label, mounted at a consistent height of roughly 90–120 cm so wheelchair users and children can scan too. Point each code at a page with a short text, an audio guide and translations. Create them in bulk from a CSV on the Pro plan, and always print the key facts so the label stands alone.
How to add QR codes to museum labels and exhibits
Plan one page per object
Write a short page per object with a title, two paragraphs, an audio clip and translations. Keep the label’s printed text useful on its own.
Create the codes in bulk
For dozens or hundreds of objects, upload a CSV of names and destinations to generate codes in batch (Pro plan). Use a naming scheme such as “Gallery 2 – Object 14”.
Design the label
Print the code at least 3 cm wide with a clear border, in dark ink on a light matte label. Add an icon or a short line: “Listen” or “More languages”.
Mount at a consistent height
Place labels 90–120 cm high and within reach of the object. Consistency means visitors learn where to look.
Update as scholarship changes
Edit a page when a date, attribution or loan status changes. The label and code stay untouched.
Size, distance and placement
- Best code type
- One dynamic URL code per object, pointing to its page
- Label code size
- Read at 30–50 cm: 3 cm (1.2 in) or larger
- Gallery entrance or wall text
- Read from 1–2 m: 10–15 cm (4–6 in)
- Mounting height
- About 90–120 cm, consistent across the gallery, within reach of wheelchair users
- Creating hundreds of codes
- Bulk generation from a CSV (Pro plan)
- Accessibility
- Print the key facts; offer audio and large-text options; do not require a phone to understand the exhibit
- Connectivity
- Check signal in basement and thick-walled galleries; provide guest Wi-Fi if needed
Why dynamic fits an exhibit
Exhibit labels are expensive to print and rarely replaced, while the information behind an object keeps moving: translations are added, an attribution is revised, an object goes on loan. Dynamic codes let each label keep working while you change what it opens, and per-object scan counts show which objects visitors care about. Static codes are only right for a permanent, never-edited fact.
Common mistakes
Tip: after a month, read the scan counts per object. Objects scanned often deserve richer audio; ones that nobody scans may need a better label or a more visible code.
Frequently asked questions
How do I create QR codes for many exhibits at once?
On the Pro plan, upload a CSV of names and destination links to generate many dynamic codes in one batch, then download them for printing.
How big should a QR code be on a museum label?
At least 3 cm (1.2 in) wide with a clear border, for visitors scanning from 30–50 cm.
Can I update an exhibit’s page without changing the label?
Yes. Each label’s dynamic code opens a page you control, so you can edit the content at any time.
Is a QR code accessible?
It can help, with audio and translations, but it should never be the only way to get the information. Print key facts and offer alternatives.