The short answer
A QR code from QR Maker points people to a page, such as a registration form, a schedule or a feedback survey. It does not issue or validate tickets. For per-guest tickets, use a ticketing or registration platform and scan its codes with its own app. Use our dynamic codes for the signage around it: 10–20 cm at the entrance, readable from 1–2 m.
How to use QR codes for event check-in and signage
Separate tickets from signs
Per-guest tickets need unique, verifiable codes, which a ticketing or registration platform provides. Your own codes are for shared signs: entrance, help desk, schedule and feedback.
Create one code per sign
Make a dynamic URL code for the entrance sign, the schedule board and the exit sign, named for the location. Each can lead to its own page.
Size for a queue
People scan while standing in line, 1–2 m from the sign, so make the code at least 10–20 cm wide and mount it between chest and eye level.
Keep the page light
Event venues often have crowded networks. A short page with one action loads faster than a full site.
Update during the event
Change the schedule page or swap the exit-sign destination to the feedback form, without touching any signs.
Size, distance and placement
- What QR Maker does
- Opens a page: registration form, schedule, map, survey. It does not issue or validate tickets
- Per-guest tickets
- Use your ticketing or registration platform and its scanning app
- Entrance sign
- Read from 1–2 m: code 10–20 cm (4–8 in), at chest-to-eye height
- Help desk or schedule board
- Read from about 1 m: 10 cm (4 in)
- Printed program
- Held in the hand: 2.5 cm (1 in) or more
- Network
- Assume a crowded network. Keep destination pages small
- After the event
- Repoint the same signs to a thank-you page or recording
Static or dynamic for event signage?
Dynamic, because event signs outlive the plan. The schedule moves, a room changes, the survey link goes live at the end. A dynamic code lets you change the destination from your phone while the event is running and keeps the signs themselves untouched. Scan counts per sign also show where people get stuck: a help-desk code that is scanned a lot is a hint that wayfinding needs work.
Common mistakes
Tip: test every sign on site at the actual hour of the event if you can. Lighting and signal both change when a room fills up.
Frequently asked questions
Can a QR code check people in to my event?
A shared QR code can send people to a registration or check-in form, but it cannot verify a ticket. For per-guest check-in, use a registration or ticketing platform and its scanning app.
How big should event QR codes be?
For a sign read from 1–2 m, make the code 10–20 cm wide. The rule of thumb is scanning distance divided by 10.
Can I change the page behind an event sign during the event?
Yes, if it is a dynamic code. Edit the destination and every sign follows immediately.
Does it work if the venue Wi-Fi is bad?
The phone reads the code offline but needs a data connection to open the page. Keep the page small and do not rely on venue Wi-Fi alone.